The Office 365 license allows you to install Office on 5 PCs or Macs but also to access Word, Excel, PowerPoint (and others) components on PCs that do not have them via the temporary use mechanism “Office on demand” .
But Office 365 is also mobile. Your subscription gives you access to versions of Office Mobile on your Android or iPhone Smartphone. Windows Phone integrates Office Mobile as standard, a stand-alone version which does not encroach on your five mobile accesses integrated into the annual subscription (and which also allows you to use Office Mobile even without an Office 365 subscription which is impossible on iPhone and Android).
Why Office Mobile?
Even if there are office alternatives on mobile capable of re-reading DOC, PPT or XLS documents, only Office Mobile guarantees full compatibility with the various formats (including the recent .docx, .pptx, .xslx) and a completely display faithful documents, tables and slides. In addition, Office Mobile allows direct access to Office documents stored on SkyDrive without having to download them beforehand on the device (via the SkyDrive app for example). This results in time savings and greater simplicity, but also much better synchronization management.
Office Mobile lets you faithfully view and edit an Office document (for example, to complete items or correct errors). It also allows you to create new Word or Excel documents (however it is not possible to create a blank PowerPoint presentation) directly from a Smartphone.
Where to download Office Mobile for your Smartphone?
As we said, Office Mobile is pre-integrated into Windows Phone. There is therefore nothing to download on these smartphones. To simplify daily use, however, be sure to use the same “Microsoft ID” as the main user profile of the phone as that used to access Office 365. On Android and iPhone, Office Mobile is free to download from Google Play and Apple App Store (do a search on “office 365”) but only those who have an Office 365 subscription can use it. The mobile application on these terminals requires activation via your Microsoft ID before running. Downloading can also be done from the address: www.office.com/mobile-apps
To take full advantage of Office Mobile, it is essential to be able to access your documents at any time without having to transfer them beforehand. Hence the importance of saving your working documents preferably in SkyDrive rather than on a local disk. Let us take the example of a PowerPoint presentation on which you are working. Click on File, then on Save as, select SkyDrive and save your document in your online storage.
Access Word documents on iOS (and Android)
The Office Mobile app opens directly on your Skydrive. By default, it lists the latest documents added. Clicking on a Word document will launch Word Mobile. By default, the software automatically re-formats the document for optimal readability on the screen. This mode corresponds to the famous “Reading Mode” of Word, so pleasant on the touch screens of a Windows tablet.
By pressing the screen, the function bar is displayed, which has an icon to switch to “editing” mode. In this mode, it is possible to modify the text (to correct it, complete it or delete elements) but also to apply some basic formatting (size, bold, italic, underlined, color, background color, highlighting, etc. .). It is also possible to add proofreading comments.
Access Excel tables on Android (and iOS)
The functionality is identical on Android and iOS, whether you use Word, Excel or PowerPoint. As with iOS, the Android version also starts on a view of the last documents saved on Skydrive. If you choose an Excel table, the Excel Mobile App launches and displays a faithful view of the table. Simply double-click on a cell to enter edit mode. The options menu gives access to advanced functions such as sorting, cell layout or even inserting a graph.
PowerPoint in mobile version
Of the three modules, PowerPoint is probably the most basic. It is designed to allow you to simply review a slideshow on your Smartphone and possibly present it on the big screen (if the smartphone has an HDMI video output). The available functions still allow the editing of the texts on the slide (in order to correct typos or erroneous figures for example) and to complete the presentation notes that accompany each slide.
Windows Phone: stronger integration
Office Mobile on Windows Phone is very similar to the iOS and Android versions, but benefits from better integration and some “business” features not found in other editions. Thus, Office Mobile presents a real “Office Hub” which groups all the documents including OneNote notes. Similarly, when you click on an Office document placed in attached parts of an email, Office Mobile is automatically launched (where other platforms generally open standard viewers). Finally, the Windows Phone version supports IRM digital rights management technology (from Exchange 2010/2013) that some companies implement to protect and control the transmission of confidential documents.
And on tablets?
Office Mobile has been specifically designed and designed for use on smartphones, in other words for devices with reduced screens. The ergonomics of the suite were designed for these ultra-mobile devices that are mainly used with one hand. As a result, the Android and iOS versions of Office Mobile do not install on tablets; today, only Windows tablets have access to Office. Windows 8 tablets with Intel processors can directly install Office 365 or take advantage of Office on demand. Windows RT tablets with ARM processors, such as Surface RT, come with a family version of Office 2013, almost as complete (it almost lacks macro support only) .Microsoft has already hinted at the “Modern UI” versions for Windows 8.1 appear, offering a total tactile experience, but no availability date has yet been announced. If these “special tablet” versions will also be available on Surface and Windows RT, we still don’t know if they will also be available on iPad and Android tablets.
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