With Office 365, Microsoft offers a radically different way of approaching office automation at home, as in business. The subscription ” Office 365 Home Premium Allows everyone to multiply their means of composing, modifying and sharing their Word texts, their Excel tables, their PowerPoint presentations, or their notes via OneNote. You can, for example, install Office on five machines in the home, whether Mac or PC. You can also take advantage of Office on a PC that would not have it through the “Office on demand” functionality. You can also view and correct your documents in a mobile situation thanks to the Office Mobile versions for Android, iPhone or even Windows Phones smartphones.
But what to do when you want to access a document from a passive terminal or an old computer made available in a public place or when you want to share your document or presentation with interlocutors or classmates who do not don’t have access to Office? Again, there is a solution, often underestimated because overlooked: Office Web Apps.
What are Web Apps?
Unlike “Office on demand”, Office Web Apps are not full versions of Office components, but light and immediate versions designed to work directly within any WEB browser. They allow you to easily view a document Office with total loyalty, to make corrections and above all to simply share your work including with interlocutors who do not have Office.
The example above illustrates the use of Word Web App under IE10, Excel Web App under Chrome and PowerPoint Web App in Firefox.
Access Word, Excel, PowerPoint “Web Apps”
Office Web Apps are integrated into the heart of your Office online space and your SkyDrive. To access a document from Web Apps, it must have been previously saved on your SkyDrive space, which, let us remember, is now the default backup location offered by Office 365.
When you log into your dashboard ” My Office ”From the site www.office.com, your browser displays by default a list of the last documents on which you have worked. If you click directly on one of these documents, it will open automatically in the browser thanks to the corresponding Office Web App!
Take advantage of Office Web Apps from SkyDrive
Obviously, there is no need to systematically go through your Office 365 dashboard to access Office Web Apps. These are directly integrated into SkyDrive. They are completely free. Indeed, anyone with a Microsoft ID (via XBox Live, Windows Phone, Live Messenger, or Outlook.com) is automatically offered 7 GB of free SkyDrive storage. Your friends, colleagues or classmates therefore also have access to SkyDrive and Office Web Apps even if they do not have Office 365. If you share a folder (or simply a file) with them via the functions of sharing SkyDrive, they will be able to view the document and even correct or complete it using Office Web Apps (and even if they do not have Office on their machine).
When you right click on an Office document from SkyDrive, the site always offers the user either to open it in the Office Web App, or to open it in the version of Office installed locally.
Switch to edit mode
By default, when a document opens in Office Web Apps, it always opens in View mode, mode which offers a display 100% respectful of the original formatting of the document. But Office Web Apps are not dedicated to displaying your Word, Excel, PowerPoint or OneNote files. They also allow documents to be edited in order to correct errors or spelling errors, for example, or to supplement information. This is practical when working with several people on the same document for a professional project or for a presentation or school work.
To switch to Edit mode, just click on the button ” Edit… ” A drop-down menu will then offer you to edit the document displayed either in the corresponding Office application, or directly in the “Web App” module. In Edit mode, you will find the same “Office” ribbon with its galleries and these buttons. The editing functions are however more limited than on the normal Office version.
Easily share via email
One of the main benefits of Office Web Apps is to allow your friends or classmates to view or work on the documents you send them even if they don’t have Microsoft Office on their computer. Office document you are working on from your Office 365 suite installed on your PC, deploy the menu File, select Share, click on Email and select ” Send as link “
Your correspondents will then receive your email, not the attached file, but a link to the file stored on SkyDrive. By clicking on the link, their web browser will be automatically launched and opened on your document displayed in Office Web Apps.
Also post on social media
This functionality is obviously just as practical when you want to share a document through social networks. Your “friends” and other “followers” will be able to immediately display the table, text or presentation whether or not they have Office on their terminal.
To publish an Office document to share with your community, deploy the menu File, select Share, click on Publish on social networks and select the social network. Enter the message that will accompany the display link under Office Web Apps. A menu allows you to specify whether the document is only available for viewing or whether it will be possible to modify it!
Create from Web Apps
Office Web Apps are mainly designed to allow viewing and editing of Office documents from a web browser and to simplify their sharing. However, it is also possible to create a blank document directly from the Web without first going through the full versions of Word, Excel, PowerPoint or OneNote. To do this, you must connect to your SkyDrive space and deploy the menu Create.
Finally, be aware that it is possible to easily share a document displayed under a Web Apps without going back to the SkyDrive screen. In edit mode, each Web App indeed displays a button ” Share Which takes up the multiple sharing functions of SkyDrive.