Confinement obliges, tltravail exploded at a good number of employees. But if working at home represents a definite advantage, managing a team or a remote project can prove more complicated than it seems. Fortunately, there are many tools to keep in touch with colleagues in the office. This is the case of Zoom, a videoconference application which allows you to create, in a few seconds, a video meeting during which you will be able to see your colleagues, send text messages and files, but also share the display of the desktop and applications. your PC.
In its Basic version offered free of charge, Zoom offers the possibility of holding video meetings that can include up to a hundred participants, within the limit of 40 minutes. To go beyond, you will have to put your hand in the wallet and opt for a professional offer. Here's everything you need to know to get started with Zoom.
1. Register on ZOOM
Before you can use it, you will first need to register with Zoom.us to use the application. Registration and use of Zoom in its Basic offer is completely free. It offers all the essential functions and will suffice for the greatest number in most cases.
Once on the Zoom home page, click on the Register button, enter your professional email address and click on Subscribe. You will then be asked to create your password before confirming your registration. You will also need to validate your account by clicking on the link received by e-mail.
Choosing to register on Zoom using your professional email address is okay. Thanks to it, the program will be able to find all your collaborators already registered, allowing you to contact them easily, without having to send them an invitation to join the tool.
2. Download the client
If Zoom allows from its site to join a meeting, it is in reality to redirect the user to its client software, whose installation is essential.
Once the client is installed, launch it and log in using your username and password.
3. Take charge of the interface
The Zoom interface revolves around four tabs: Home, Chat, Meetings and Contacts.
The home page of the application will allow you to initiate a new meeting, to join or schedule one, or to share the screen. The Chat section, as its name suggests, brings together all the text conversations held in the application, while the meeting tab allows you to schedule a meeting.
Finally, the Contacts page groups together all the contacts added in Zoom, whether they are business contacts automatically detected by the application, than contacts added manually.
4. Create a meeting
To create a video meeting, place yourself on the tab Home and click New meeting. Your PC webcam should activate and the meeting viewing window should open. In the pop-up that appears, click on Join audio by computer to activate the sound and the microphone in the conversation. When you create a meeting, you are host and have total control over it.
At the bottom of the window, you will find the general toolbar which will allow you to manage the image and the sound, to share your screen, to display the textual conversation associated with the meeting, or even to record the video stream of your videoconference.
It is also from this toolbar that you can invite participants. A new window will then open and allow you to select the contacts invited to join the meeting. You can also choose to send the invitation by e-mail via the dedicated tab, or to copy the meeting URL or the invitation text to the clipboard, to send them manually yourself.
Those invited to join your meeting will then get the direct access URL, the video meeting ID (meeting ID) and the access password that will allow them to connect and join the videoconference. These data are unique and change with each new meeting.
If you need to hold meetings frequently with the same people, you can use your personal meeting ID to create an instant meeting.
To do this, click on the drop-down menu New meeting and select Use my personal meeting ID. If it is simpler to use because unique, it should only be shared with your trusted contacts. Because once this ID is known to third parties, they can join the current meetings at any time unless you activate the Waiting room function, which allows you to accept participants one by one.
5. Join an existing meeting
If you receive an invitation to join a meeting, and the application is already installed on your PC, you will normally only have to click on the URL to automatically join the meeting.
You can also reach from longlet Home from Zoom, click Rejoin, then in the pop-up that appears, enter the meeting ID or the URL allowing access and confirm by clicking on Rejoin.
6. Schedule a meeting
Zoom also offers to schedule meetings. To do this, from the Home tab of the application, click on Program.
In the window that appears, you can enter and configure all the parameters of your meeting: subject, start date and time, period, configuration of an access password, etc. Once all your parameters are complete, click on Program.
Zoom should then automatically open your email software to send the invitation to your collaborators. They will only have to click on the invitation link and enter the password indicated in the message to join the meeting at the indicated time.
7. Exchange messages and files
Zoom also includes instant messaging, where you can send text messages in conversations or chat channels.
To do this, go to tab Cat, then in the left column, click on the button + present next to the mention Rcent to create a new Chat, create a channel or join an existing one.
8. Record the video of a meeting
When you make a video meeting with Zoom, you can, if you wish, keep a complete record of the video meeting by recording it. To do this, press the button Record displayed in the Zoom toolbar.
To stop recording, you will have to click on the button Stop displayed at the top left of the viewing window.
The file will be automatically converted to MP4 format after ending the meeting, by clicking on the button. End the meeting. The video file is saved in the directory C: Users YourPC Documents Zoom of your Windows session.